Topic 9 - Assessing Sustainability
Overview
- Introduction to ISO 16363
- Challenges to long-term sustainability
- Assessing sustainability
Digital Preservation Foundation
The 3-legged stool
- Technology
- Organization
- Resources
Organizational Infrastructure
Policies, procedures, practices, people required to build and run a program
Resources framework
Requisite startup, ongoing, and contingency funding to enable and sustain the digital preservation program.
Technological Infrastructure
Requisite equipment, software, hardware, a secure environment, and skills. Anticipates and responds wisely to changing technology.
ISO 16363
ISO 16363
“Space data and information transfer systems – Audit and certification of trustworthy digital repositories”
- 90 pages of standards-speak
- 110 metrics
- 4 levels of inconsistent hierarchical nesting
ISO 16363:2012 (CCSDS 652.0-R-1)
Lovely, ey? ;)
What for?
- How do we know if we’re doing it right?
- How does a user know if we’re doing it right?
It does make sense.
ISO 16363 provides criteria with which to evaluate the three essential components of a digital preservation environment
- Organizational Infrastructure
- Digital Object Management
- Technical Infrastructure & Security
Organizational Infrastructure
- Governance & organizational viability
- Staffing & structure
- Procedural & policy accountability
- Financial Sustainability
- Contracts, license & liabilities
Organizational Infrastructure
- Are we supposed to be doing this?
Governance & organizational viability - Do we have the people to do this?
Staffing & structure - Are we sure we know how to do this?
Procedural & policy accountability - Can we afford to do this?
Financial Sustainability - Do we have the rights to do this?
Contracts, license & liabilities
Digital Object Management
- Ingest: Acquisition
- Ingest: AIP creation
- Preservation Planning
- AIP preservation
- Information access & management
Digital Object Management
- Do we have everything?
Ingest: Acquisition - Is this going to be preservable?
Ingest: AIP creation - How are we going to do this?
Preservation Planning - Are we keeping an eye on everything?
AIP preservation - Can people find and use this stuff?
Information access & management
Technical Infrastructure
- Technical infrastructure risk management
- Security risk management
Technical Infrastructure
- Is our infrastructure working properly for the task?
Technical infrastructure risk management - Can we deal with an emergency?
Security risk management
Assessing sustainability
Certification? Me? Naaah.
- But isn’t this about certification?
- What if we don’t want/need that?
- And is there even a certification process?
- Why should I care?
Self-Assessment
- Identification of strengths and gaps
- Risk assessment & prioritization
- Road mapping
Self or 3rd Party?
“You are doing a great job on a, b, c, but we recommend making improvements on x, y, z. Here is a roadmap.”
- Self assessment is okay
- But working with 3rd party has advantages
Level of compliance
- Non-compliant or not started:
The repository has not yet addressed the requirement. - Slightly compliant:
The repository has something in place, but is less than halfway compliant towards addressing the requirement. - Half compliant:
The repository has partially addressed the requirement and has significant work remaining to fully address the requirement. - Mostly compliant:
The repository can demonstrate that it has mostly addressed the requirement and is working on full compliance. - Fully compliant:
The repository can demonstrate that it has comprehensively addressed the requirement.
Challenges
to long term sustainability:
- Time
- Know-How
- Money
- Team splits up
- Tech failure
- Obsolescence
- Complacency
- Management
- …
Cost of Inaction Calculator
URL: https://coi.weareavp.com/
